Describe the purpose of the event
Provide background about your organization and any relevant history of the event.
Describe general demographics.info about your guests
List the specific date or range of target dates for hosting your event.
Estimate number of guest rooms needed per night Overnight accommodation
Estimate number of guest rooms needed per night
(If you do not require any rooms, please enter “0”)
Detail meal/dietary requirements,
Meeting or banquet etc. room set-ups, standing, sitting and capacities.
Tell suppliers how room reservations to be made, by the individual directly to the hotel, by a group room list, or a combination of both. Specify if online booking tools would be desirable.
Describe AV requirements for past or similar events
Ballroom, corporate sphere, intimate, windows, formal, informal
Bright, low, intimate party, spotlights, describe the sphere you would like to see
Add, decor, lighting (extra), props (furniture), floral
Guest services you may require such as translations services, local guides, special needs, children, transport, concierge services, animals.
Describe how your decision will be made and who the key decision makers are
Who should receive billing details, accounting code or project name that should be cited
Perhaps you would like to include this info