Post RFP

  • Describe the purpose of the event
  • Provide background about your organization and any relevant history of the event.
  • Describe general demographics.info about your guests
  •  List the specific date or range of target dates for hosting your event.
  • Estimate number of guest rooms needed per night Overnight accommodation Estimate number of guest rooms needed per night (If you do not require any rooms, please enter “0”)
  • Detail meal/dietary requirements,
  • Meeting or banquet etc. room set-ups, standing, sitting and capacities.
  • Tell suppliers how room reservations to be made, by the individual directly to the hotel, by a group room list, or a combination of both. Specify if online booking tools would be desirable.
  • Describe AV requirements for past or similar events
  • Ballroom, corporate sphere, intimate, windows, formal, informal
  • Bright, low, intimate party, spotlights, describe the sphere you would like to see
  • Add, decor, lighting (extra), props (furniture), floral
  • Guest services you may require such as translations services, local guides, special needs, children, transport, concierge services, animals.
  • Describe how your decision will be made and who the key decision makers are
  • Who should receive billing details, accounting code or project name that should be cited
  • Perhaps you would like to include this info
  • Contact Info